An estimate is needed, but there is nothing to estimate
Everyone knows the project should be digital, but nobody has written down what exactly should be built. And the application needs specific figures and a specific scope.
EU FUNDING · THE TECHNOLOGY PART OF YOUR PROJECT
You need a scope description and a cost estimate.
Usually yesterday.
We act as the supplier for the technology part of EU-funded projects. We prepare a scope description and a cost estimate in a form you can attach to your application, and once funding is granted we build the system and invoice in line with the project's financial schedule.
- Scope description and cost estimate prepared for the application
- Invoicing aligned with the project's financial schedule
- A limited company trading since 2013, with registration numbers in the footer
WHY US
- 2013
- trading since — a registered limited company
- 900+
- projects delivered, including for public administration
- 17
- specialists in-house, not subcontractors found on demand
- 12
- months of warranty after launch, written into the contract
WE KNOW THIS MOMENT
The deadline is closing in, and the technology part
is still missing.
Quotes arrive too late, or never
Suppliers reply after two weeks, asking for a detailed specification that does not exist yet. Meanwhile the call for applications does not wait.
The quote does not suit the application
You receive a one-page sales offer when what you need is a scope description that will hold up when the institution assesses eligibility.
Nobody knows how to split it into stages
The financial schedule requires a breakdown into tasks and dates. Without a supplier who knows the real effort involved, that is guesswork.
The risk that the supplier disappears
The project is settled over years. You need a company that will certainly still exist at the time of an audit — with a track record, documentation and a team on site.
And what if the funding is not granted?
Nobody wants to pay for documents prepared for an application that may not succeed. That is a fair concern, and we answer it directly below.
We handle the technology part only. We do not write applications and we do not advise on grants — that is what grant consultants are for, and we are happy to work alongside them.
STEP BY STEP
How working on a grant-funded project looks.
The key point is that the first two steps happen before the application is submitted and cost you nothing.
A conversation about the project
A short online meeting. We ask who the solution is for, what problem it should solve, which programme you are applying to and when the deadline falls. That is enough for us to know whether we are the right supplier.
1–2 working days
Scope description and estimate for the application
We prepare a scope of work description, a cost estimate broken down by task and a proposed schedule, in a form you can attach to the application. Free of charge and with no commitment to work with us.
up to 5 working days
You submit and wait for the decision
This stage belongs to you and your consultant. Our estimate stays valid for an agreed period so it does not need refreshing while the application is being assessed.
depends on the call
Contract and start of work
Following a positive decision we sign a contract matching the scope in the application and begin with a workshop. Scope and schedule follow directly from documents you already know — no unpleasant surprises.
after funding is granted
Delivery and staged settlement
We work in stages matching the tasks in the financial schedule and invoice accordingly, so the settlement paperwork matches real progress. After launch, 12 months of warranty applies.
per the schedule
WHAT CAN BE BUILT
The solutions most often funded by grants.
01
Custom systems and web applications
Systems built around a specific organisational process: document flows, scheduling, case handling, operational panels and internal tools for teams.
- Web applications
- Document flow and approvals
- Operational panels
- Systems for public institutions
02
B2B platforms and customer portals
Digitalising the relationship with contractors: self-service, orders, documents and settlements in one place. A typical scope for SME digitalisation projects.
- B2B panels and contractor portals
- Online sales and ordering
- Electronic document handling
- Integration with internal systems
03
Integrations and process automation
Connecting systems that do not talk to each other today: ERP, warehouse, sales, logistics. Often the integration itself is the project's measurable outcome.
- Integrations with ERP and external systems
- Automated data flow
- Migration from legacy systems
- Reporting and project indicators
PROGRAMMES
Programmes our estimates turn up in.
We act as the supplier of the technology part. Below are the programmes we are most often asked about — if your call is not listed, write to us anyway, because the technical scope tends to look similar.
National programmes
- FENG — European Funds for a Modern Economy
- FEPW — European Funds for Eastern Poland
- KPO — National Recovery Plan
Regional programmes
- European Funds for Podkarpackie
- Regional operational programmes 2021–2027
- SME digitalisation calls
Typical expenditure areas
- Custom software
- Intangible assets
- Software development services
- Deployment and training
Documents we prepare
- Scope of work description
- Cost estimate broken down by task
- Proposed schedule
- A quote with a validity date
We work with
- Grant consultants
- Application-writing firms
- Project offices in institutions
What we do not do
- We do not write applications
- We do not advise on eligibility
- We do not promise funding will be granted
The final assessment of cost eligibility always rests with the institution running the call. Our role is to describe the scope and the cost precisely enough for it to be assessed properly.
OUR WORK
We have delivered for the public sector too.
Projects settled with documentation and audits run to a different rhythm than commercial work. We know it.
MZDW
Public administration · CMS · Custom
CMS system for public administration, focused on structured publishing and stable content management.
CT Poland
CMS · CRM · Services · Custom
Custom solution combining CMS, CRM elements and service process support.
Mavibo
E-commerce · PrestaShop · B2B · Manufacturing
Sales platform for a manufacturer, combining e-commerce with B2B customer processes.
SHORT ON TIME?
A short call before the deadline
If your deadline falls this week, let's start with fifteen minutes. We will tell you straight away whether we are the right supplier and whether we can prepare the documents before you submit.
- 15 minutes online, no sales deck
- You find out immediately whether we can make the deadline
- If we cannot, we will say so plainly
QUESTIONS
What people ask us most often.
Is preparing the estimate for the application free?
Yes. The scope description, the cost estimate and the proposed schedule are free and do not commit you to working with us. If the project does not receive funding, or you choose another supplier, we do not invoice anything for it.
How long do you need for an estimate?
Normally up to five working days from the call where we learn the project scope. If your deadline falls sooner, say so in your first message — for tight deadlines we try to prepare the documents faster.
Is your estimate suitable as an attachment to the application?
We prepare it as a scope of work description with a cost estimate broken down by task and a proposed schedule, which is the layout institutions usually expect. The exact formal requirements depend on the specific call, so we adapt the document to the guidelines you send us.
What if the project does not receive funding?
You pay nothing and you are not tied to anything. The document we prepared stays with you and you can use it in the next call or when delivering the project from your own budget. Usually it only needs the figures and dates refreshing.
Do you invoice in line with the financial schedule?
Yes. We split the work into stages matching the tasks in the schedule and issue invoices once each stage is accepted, so the settlement paperwork corresponds to real progress. The scope of each stage is recorded in an acceptance protocol.
Do you help write the application?
No. We supply the technology part and do not prepare applications or provide grant advice. We are, however, glad to work alongside your consultant — we give them the scope description and the cost estimate in the form they need.
Do you decide whether a cost is eligible?
No, that assessment always rests with the institution running the call. Our job is to describe the scope of work and the costs precisely enough for them to be assessed properly, and to supply whatever documents your consultant or the institution asks for.
Do you deliver projects for public institutions?
Yes. Our portfolio includes work for public administration, among others a system for the Mazovian Regional Roads Authority. We know the rhythm of working with documentation, acceptances and audits, which differs from commercial delivery.
How long is your estimate valid?
By default we set a validity date covering the assessment period, so the document does not need refreshing during the call. If the procedure runs long, we update the estimate at no extra cost.
REQUEST AN ESTIMATE
An estimate for your application, free of charge.
Tell us what should be built, who will use it and when the deadline falls. We reply within one working day, and prepare the full set of documents within five working days.